Sealed Bids for Electronic Medical Records System

Click here to download this RFP in a printable PDF format

Sealed bids for Electronic Medical Records System will be received in Room 123, Shelby County Administration Building, 200 West College Street in Columbiana, Alabama 35051 (mailing address: P. O. Box 467), until 2:00 p.m. on February 22, 2019 at which time bids will be publicly opened. The Chilton Shelby Mental Health Board reserves the right to reject any or all bids and to waive informalities in awarding this bid to the lowest responsive bidder. Bidders are to state that bids submitted are firm and that no claims for errors will be made after bids are opened and subsequent thereof.

If you have any questions concerning this bid, please contact Richard Fallin at


All bidders must use our form for submitting their bids. Bids must be submitted in triplicate. All bids must be sealed and marked in the lower left hand corner “BID – Electronic Medical Records System” with opening date and time. Late bids will not be opened.

Records showing successful bidder(s) and prices quoted will be placed on file and may be examined upon request. If contract is awarded to someone other than lowest bidder, a note of explanation will appear in the bid file and Board Minutes.


Bids may be disqualified before award of the contract for any of the following:

  1. Failure to mark envelope as required;
  2. Failure to sign or notarize the bid document;
  3. Failure to include requested information or other details of the bid.


The award will be made to the lowest responsive bidder meeting specifications. It is not the policy of the Chilton Shelby Mental Health Board to purchase on the basis of low bid only. Quality, conformity with specifications, purpose for which required, terms of delivery, and past service and experience are among the factors that may be considered in determining the responsive bidder.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of sixty (60) days.


By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.


By signing this contract, vendor agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

Please provide your bid response in triplicate, one original and one copy and one electronic version.

Richard Fallin
Executive Director
Chilton Shelby Mental Health